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Financial Management

WLR March 17: Crossover Week Activity on Housing, Flood Recovery, Municipal Finance, 3-Acre, and more

Member for

3 years
Submitted by iminot@vlct.org on

The warming weather tends to speed things along in the State House, and this “crossover week” was no exception. Crossover is the deadline for all policy bills to be reported out of the last committee of reference within each legislative chamber. Hereafter, lawmakers will have more time to work on “money bills” that relate to tax writing or appropriations. This issue of the Weekly Legislative Report provides updates on the House Omnibus Housing Bill (now designated H.479), the Flood Recovery bill (now designated H.397), 3-Acre reform, Reappraisal, the Budget Adjustment Act, and more.

The House Committee on General and Housing advanced its omnibus housing bill by a 10 to 1 vote. The committee bill, newly named H.479, represents almost two months of collaborative and comprehensive work on a variety of housing policies by committee members. The committee heard from VLCT several times and included many of our requests in its final version. The bill supports many of our favorite housing programs, provides new investments in infrastructure, and authorizes a new 1% local option tax for short-term rentals. It also calls for several housing-related legislative studies and seeks to reduce municipal permit appeals for housing projects.  

Here is a quick rundown of what included in this 37-page Housing Bill:  

  • New Short-Term Rental Municipal Taxing Authority: The Committee responded to testimony from VLCT regarding the increasing resource demand on local government to regulate short-erm rentals (STRs) for fire safety, wastewater capacity, and to either promote or restrict this emerging lodging sector according to local needs. This new provision in Title 24 would allow a municipality to assess a 1% tax on STR units by a majority vote at an annual or special meeting warned for that purpose. 
  • Vermont Infrastructure Sustainability Fund: The bill creates a new revolving loan fund to support municipal infrastructure and appropriates $15,000,000 to the Vermont Bond Bank to provide capital to extend and increase capacity of water and sewer service and other public infrastructure in municipalities where the lack of extension or capacity is a barrier to housing development. 
  • Brownfield Investment: The bill calls for a Brownfields Process Improvement report, prioritizes the review of proposals for remediation at sites that contain housing, and repurposes $2,500,000 in General Funds for brownfield assessment and clean-up. 
  • Municipal Permit Appeal Reform: The bill includes a series of amendments under 24 V.S.A. § 4465 that tie standing for land use permit appeals to local bylaw and eliminate standing for petitioners and the so called “neighbor clause” that allowed non-abutting residents to appeal on the grounds of physical or environmental impact on the person’s interest. It will also allow local legislative bodies to adopt bylaw amendments that are required by state law (preemptions) without a hearing and compels the Environmental Division of the Vermont Supreme Court to prioritize hearing cases involving housing development.  

The bill also makes more than $55 million in appropriations to various state housing programs and amends some program criteria, including:  

  • To standardize the grant/loan amounts for the Vermont Housing Improvement Program (VHIP) $50,000 and additional $20,000 for certain conditions and appropriates $4,000,000 to the program.    
  • $2,000,000 to improve mobile home park infrastructure under the Manufactured Home Improvement and Repair Program. 
  • $500,000 grant to the five NeighborWorks America affiliated Home Ownership Centers for the purpose of providing homebuyer education, financial literacy counseling, and foreclosure prevention programs. 
  • $235,000 granted to HomeShare Vermont for the purpose of funding case management positions and an intake coordinator. 
  • $400,000 grant to Cathedral Square to continue the Support and Services at Home (SASH) for All pilot program. 
  • $373,000 grant to the Vermont State Colleges System for the purpose of supporting the creation of new apprenticeships, curriculum development, employer partnerships, and faculty training in the field of heating, ventilation, and air conditioning. 
  • $448,500 grant to the Associated General Contractors of Vermont for the purpose of promoting and expanding their training and certification programs specific to construction and the building trades. 
  • $625,000.00 to the Department of Health for funding of at least three new recovery residences certified by the Vermont Alliance for Recovery Residences and to cover first month fees for individuals entering a certified recovery residence in Vermont. 
  • $27,000,000 to the Vermont Housing and Conservation Board to provide support and enhance capacity for the production and preservation of affordable mixed-income rental housing and homeownership units. 
  • $20,000,000 to the Vermont Housing Finance Agency to continue implementation of the Middle-Income Homeownership Development Program and the Rental Housing Revolving Loan Fund. 

Now, we don’t pick favorites, but we do want to commend the hard work of members on the House Committee on Government Operations and Military Affairs which has passed ten bills out of committee in time for crossover. The committee’s action-packed first half of the session started with the first act of the biennium, H.78, an act related relating to the use of the Australian ballot system in local elections, and ended on Friday afternoon with a unanimous vote (11-0) to advance the Flood Bill, H.397, an act relating to miscellaneous amendments to the statutes governing emergency management and flood response. 

The Flood Bill is considered a “must pass” for the session and includes three amendments proposed by VLCT, as well as a number of reforms targeting support to municipalities to enable the preparation, emergency response, and recovery from flood disasters and other all hazard events.  

The three amendments successfully advocated for by VLCT and our partners at the Vermont Bond Bank would expand municipal authority to: 

  • Create and maintain an Unassigned Fund Balance: Establishing an Unassigned Fund Balance is a prudent practice recommended by numerous auditors and governmental finance professionals that would assist municipalities in cash flow management, stabilize the local property tax rate, improve emergency response, and significantly strengthen their financial resiliency in the case of unexpected negative economic trends.  
  • Borrow for Emergency Response for up to five years of debt service: In the wake of flooding and other all hazard events, municipalities cannot wait to rebuild vital town infrastructure or to restore municipal services. State law substantially limits the authority of local legislative bodies to acquire funding for emergency response as they can only take on debt for up to one year without a town vote, while FEMA public assistance reimbursement can take much longer.  
  • Establish level debt service: Current statute requires municipal loans to be level principal, meaning that debt payments start high and decrease yearly as the cost of interest goes down. Municipalities should have the option to structure level debt by amortizing the debt to allow for consistent repayment amounts. This would help stabilize local property tax bills and is more within the national norms of government borrowing.  

The bill also carries forward a proposal by Governor Scott, which VLCT supports, to appropriate up to $1 million from the current PILOT Special Fund surplus to municipalities that have lost grand list revenue from voluntary flood buyouts. This program would replace the lost municipal portion of property taxes in full for five years and would then step down reimbursements by half in five-year increments, giving communities time to undertake new development projects and restore the lost grand list value. VLCT supports this provision, considering the number of buyout-impacted communities that are also LOT contributors and/or eligible for PILOT.  

VLCT thanks Chair Matt Birong and Vice Chair Lisa Hango for their persistence and collaboration on a number of key priorities for local government this session.  

The Flood Bill will now head to the House Ways and Means Committee, where we expect further amendments, including the addition of VLCT’s proposed change to the LOT withholding formula from 70/30 to 80/20.  

Now that crossover is behind us, the legislature’s focus is all about the money. Committees of jurisdiction have more time to work out the details related to tax writing and appropriations, so in the weeks ahead there will be much debate on how to pay for the various policies and programs proposed in other legislation.  

Back in January, VLCT presented our 2025 Legislative Priorities to members of the Rural Caucus and asked for their support on three key initiatives: transportation funding, infrastructure for housing, and LOT/PILOT surplus reform. Last week the Rural Caucus decided what requests to include in their annual letter to the Appropriations Committees and chose to support VLCT’s request to level fund town highway and bridge and structure appropriations to FY25 levels.  

The House Committee on Environment passed H.481 on a 9-2 vote Friday afternoon. Some of the language in this bill originated in Senator Chittenden’s S.24, which we discussed in past Weekly Legislative Reports.  

This version by the House Environment Committee proposes to amend requirements related to the permitting of stormwater systems in the state. The bill would: 

  • Extend the deadline by which owners of impervious surfaces subject to 3-Acre permits located within the Lake Champlain and Lake Memphremagog watershed must complete permitting to October 1, 2028, and for all other watersheds of the state by October 1, 2038.   
  • Allow municipalities that assume full legal responsibility for a stormwater system to assess municipal impact fees on users of the stormwater system.  
  • Repeal the sunset of the clean water surcharge on the property transfer tax.  
  • Create the Study Committee on the Creation of Regional Stormwater Utility Districts to review the feasibility and benefit of creating regional stormwater utility districts to facilitate implementation and compliance with the water quality laws of the state.  

Taken all together, the provisions in this bill are a step in the right direction toward a more cogent plan for the state to treat 3-Acre sites. However, VLCT continues to propose further reforms of the 3-Acre stormwater permitting rule to consider cost, feasibility, and the effectiveness of phosphorous reduction. As this bill moves toward the Senate, we will call for further amendment to:  

  • allow cost to be a factor in determining the feasibility and approval of engineered treatments, 
  • allow municipalities to separate publicly owned facilities (such as town roads) from private parcels under the permit, 
  • remove dispersed residential neighborhoods without common ownership from 3-Acre regulation, and 
  • only require treatment at the time of redevelopment.  

The House Ways and Means Committee has released another substantially revised version of their Reappraisal committee bill following a slate of testimonies earlier this month by VLCT and VALA members.  

The legislative intent of the new reappraisal proposal is to create a regional system for mass reappraisal on a six-year timeline to ensure that property values on municipal grand lists are kept up to date and accurate, that property data collection is consistent and standardized across the State, and that property valuation is conducted by professional staff – while keeping the authority and responsibility to perform regular grand list maintenance with local listers.  

The proposal creates 12 regional assessment districts that would be overseen by an employee of the Department of Taxes Division of Property Valuation and Review (PVR) who may contract for and oversee reappraisals conducted by outside firms, as well as creates regional boards of civil authority to hear appeals. This most recent draft also eliminates the annual equalization study, raises the per parcel fee for costs related to grand list maintenance to $9.50, eliminates the initial proposal to “claw back” these funds for the transition to regional districts, and eliminates the threat of withholding state funds for noncompliance currently in law. 

The new draft also introduces transition language removing the requirement to conduct ordered reappraisals (effective on passage), ending new reappraisals orders beginning on January 1, 2027, and creating a stakeholder group to be convened by PVR to “advise on the development of guidelines, procedures, and rules to effectuate the requirements of this act relating to property valuation and reappraisals”. 

On Wednesday of last week, the House passed the conferenced version of the annual Budget Adjustment Act (BAA), which was swiftly vetoed by Governor Phil Scott on Friday. In our March 3 Weekly Legislative Report we summarized the last-minute BAA showdown over a proposal by the Administration to strike $1.8 million for an extension of the current General Assistance (GA) cold weather shelter program and instead offer up to $2.1 million in block grants to municipalities to manage the wind down of the motel program.  

In his veto message, Governor Scott made clear that the continuation of the motel program until June 30 is a sticking point, and he expressed mounting concerns related to federal funding and potential future cuts to “critical programs”.  

Now, lawmakers can either attempt a veto override of the current BAA proposal or work toward a negotiated agreement with the Administration. Republican lawmakers have previously expressed support for the governor’s position, making an override unlikely. VLCT will continue to watch for a negotiated package to emerge and maintains that the management of the GA program specifically, and the delivery of human services generally, is a responsibility of state government – not local government. 

Committee bills are advancing, and last-minute amendments are common in the last half of the session. VLCT is monitoring and tracking over 115 bills, and your advocacy team is testifying on the bills most important to municipalities each week. In the weeks ahead there will be many more opportunities for you to help Josh and Samantha in VLCT’s advocacy work. Remember to register and attend our bi-weekly Advocacy Chats, which are held via Zoom every other Monday at 1 PM. 

  • To support VLCT’s advocacy work; participate in policy development, testimony, and legislative actions; or just learn more, reach out to Josh and Samantha by email at jhanford@vlct.org and ssheehan@vlct.org

Testimony to the House Government Operations Committee Regarding Act H.397

Member for

3 years
Submitted by iminot@vlct.org on
the words "Municipal Emergency Debt"

Testimony to the House Government Operations Committee  
Regarding Flood-Related Municipal Financing (H.397)
Josh Hanford, Director of Intergovernmental Affairs, VLCT​
March 14, 2025

Good Government: VLCT/VBB Suggested Amendments Related to Municipal Finance
  • Given the various unique charter authorities in some communities, these provisions are most likely to help rural towns​.

  • These proposal have been broadly socialized across the legislature this session and are well received. Other committees where we have testified include Senate Appropriations, Senate Government Operations, House and Senate Transportation. ​

  • They are supported by VLCT, Vermont Bond Bank, Clerks and Treasurers, School Business Officials, and Governmental Finance Officials and UAFB is recommended by numerous auditors​.

  • All together, these provisions will improve emergency responsiveness for municipalities, create new, stabilizing factors for local property taxes, and will improve grant readiness for towns and cities as we approach a potentially volatile period for federal funding. ​
     

July 10,2024 Municipal Flood Damages
  • Examples of outstanding emergency debt pending FEMA reimbursement:​

    • Lyndon: $15M (x2 the town budget)​

    • Moretown: $8.25M​

    • Middlesex: $7M (x3 the town budget)​

    • Cavendish $1.6M​

    • Barnet: $1.5M​

    • Bridgewater: $3M (2x the town budget)​

  • Of the municipal entities impacted by July 2024 severe storm, ​one third (1/3) make up 91% of the total estimated damages. ​

  • Two thirds (2/3) of the municipalities impacted were also ​impacted in July 2023. ​

  • Of these towns that were impacted in both years ​

    • 64% are towns with less than 2000 population​

    • 82% are towns with less than 5000 population ​
       

Unassigned Fund Balance

We recommend action to allow municipalities to employ the prudent fiscal practice of providing for unassigned fund balance within the municipal general fund budget. ​

  • An Unassigned Fund Balance, sometimes called a “rainy day fund”, is simply the difference between assets and liabilities. ​

  • Establishing an Unassigned Fund Balance would assist in cash flow management, stabilize the tax rate, improve emergency response, and significantly strengthen their financial resiliency in the case of unexpected negative economic trends ​

  • A strong Unassigned Fund Balance improves grant readiness by making flexible monies available for local matches when grant opportunities arise and improves the municipality's borrowing position, saving taxpayers money on the cost of municipal debt.​
     

Emergency Borrowing

VLCT and the Vermont Bond Bank request a new authority to borrow for up to a five-year repayment period in the case of an all-hazards event.  ​

  • Vermont municipalities have become increasingly familiar with complex and extensive processes required to access emergency funding and FEMA Public Assistance. ​

  • In the wake of flooding and major weather events, municipalities cannot wait to rebuild vital town infrastructure or to restore municipal services.​

  • State law substantially limits the authority of local legislative bodies to acquire funding for emergency response as they can only take on debt for up to one year without a town vote.​
     

Level Debt Service

To improve predictability for municipalities and for taxpayers, VLCT and the Vermont Bond Bank request a change to allow for flexibility in bond repayments to include level debt option. Members of the Vermont School Board Association and Superintendents Associations have also expressed support for this change.​

  • Current statute requires municipal loans to be level principal.

  • Debt payments for level principle borrowings start high and decrease yearly as the cost of interest goes down. ​

  • Municipalities should have the option to structure level debt or level principle. ​

  • This is more within the norms of government borrowing nationally.​
     

Annual Debt Service Payments – Level Principal

 

Annual Debt Service Payments – Level Debt


Approaches to Funding Flood Resiliency

Financing strategies must be paired with appropriate technical assistance for grants management and municipal finance, and with expanded municipal authorities to exercise best practices for government finance. ​

  • Grants are competitive and require local matches. ​

  • FEMA reimbursement is complex and time consuming. ​

  • In addition to stormwater districts, consider tax increment financing.​

*NEW* Our Municipal Operations Support Team is funded by a $1 million USDA Rural Development grant to assist local officials with financial management, grant funding, ARPA, project development, and more .​
 

H.397 and H.232 Prior Testimony

VLCT supports and appreciates legislative action to expand municipal authorities, increase investment, and create new resources for improved emergency management and flood resiliency ​

  • For elements of the proposals (relating emergency management and buy outs in particular) consider "all-hazard event" vs. "all hazards flood event". ​

  • Ensure ongoing funding for the state flood impacted property buyout program.​

  • Include support for the relocation of threatened municipal buildings. ​

  • Consider grant list impacts. ​

What Should We Do if Our SAM.gov Account Becomes Inactive?

If your SAM (System for Award Management) registration becomes inactive, it must be reactivated. An inactive status can affect your eligibility for federal funding, such as FEMA Public Assistance and some transportation and community development grants and loans.

Below are the steps you can take to reactivate the account.

Log In to your SAM account.
  • If you are an authorized user, access your municipality’s SAM account using the email address and password associated with your login.gov account. If you’ve forgotten your login credentials:
    • Email Address: If you don’t know what email is associated with your municipality’s SAM account, contact the Federal Service Desk (see Need Help? below) for free assistance.
    • Password: If you don’t have your password, use the “Sign In” function on the SAM homepage then the “Forgot your password?” function on the Sign In page.
  • If you are not an authorized user, you can request that the Entity Administrator for your municipality assign you a role. If the municipality’s Entity Administrator is no longer with the municipality, the municipality can request a new Entity Administrator be appointed.
Verify why your SAM account is inactive.

The first step to reactivating your SAM registration is to verify why it is inactive. Once you are logged in, SAM will provide information about the specific actions required to reactivate your registration. The most common reasons for inactive registrations are:

  • The municipality did not renew its registration in the past year by validating information in SAM. SAM accounts must be renewed each year or they become inactive. There is no fee to renew SAM accounts. It is a free process provided by the federal government. It can be helpful to set a calendar reminder to renew the registration at least one month prior to expiration. This allows sufficient time to work out any challenges during the renewal process.
  • The municipality renewed its registration, but something was missed during the update process. If this is the case and you login to your account, SAM will provide information about the specific actions required to reactivate your registration.
Complete required actions.

SAM will typically provide a list of actions you need to complete to reactivate your registration. These actions may include updating your registration information, renewing your registration, or resolving any outstanding issues.

  • Submit Necessary Updates. If your municipality’s registration requires updates or changes to its information, complete the necessary fields and provide any required documentation. Ensure that all information is accurate and up to date. Inaccurate information may lead to delays in processing grant agreements.
  • Follow the Renewal Process. If your registration has expired (was not renewed in the past year), you will need to go through the renewal process. This typically involves reviewing and updating your information, confirming your eligibility, and verifying your tax identification numbers (TINs). SAM may require you to submit specific documentation to verify your municipality’s identity. Ensure that you provide all requested documents in a timely manner. A common error is to miss using the Submit button after updates are completed and before exiting SAM. If you do not receive a confirmation email, login and check for additional missed items.
  • Verify Your Status. After completing all required actions, log back into your SAM account after a few days to verify your SAM registration status has been reactivated. Ensure that there are no outstanding issues or alerts related to your registration.
Need Help?

Contact the Federal Service Desk through the following methods:

You also can submit your question through VLCT’s Ask A Question webpage. We are happy to help you.

What if I have other SAM questions?

VLCT published a resource on our website that provides Answers to SAM.gov Frequently Asked Questions. These are the questions we receive most often from municipalities.

Publication Date
01/31/2025

Answers to SAM.gov Frequently Asked Questions

Are you having difficulties with your SAM.gov registration? Is your registration inactive? Has the person with administrative privileges for your account left municipal service? 

This resource assists municipalities with finding answers to their most frequently asked questions about SAM.gov (a.k.a. SAM). In most cases, the questions below link directly to SAM's Frequently Asked Question (FAQ). If you have a question that is not included below, you can search SAM's FAQs or submit your question on our Ask A Question webpage. We are happy to help you find an answer.

What Is SAM.gov?

SAM.gov, the System for Award Management or SAM, collects data from suppliers and funding awardees who want to do business with the federal government. Municipalities interact with SAM.gov in multiple ways.

  • Municipalities that are awarded federal funding are required to register with SAM and to maintain that registration through the life of their funding agreement.
  • Municipalities that pass federal funds to other entities (contractors, grant sub-recipients) are required to search for and retain the other entity's registration and exclusion records.
  • Municipalities that use federal funds for construction projects must use wage determinations listed on SAM to meet their obligations under the Davis Bacon Act.

VLCT encourages municipalities to maintain their SAM registration regardless of whether the municipality has current federal funding. Maintaining the registration through annual updates helps ensure federal funding, like FEMA Public Assistance and infrastructure and community development funding, will flow smoothly to the municipality.

Does It Cost Money to Register or Renew a Registration in SAM.gov?

No. Registering in SAM is free. There are private businesses who charge a fee to help you register in SAM. While it is a business decision as to whether the municipality wants to pay a fee to have a third party register them in SAM, there is no cost to register or to renew a registration directly on SAM. 

Registering on SAM generally can be done in less than hour, and registration renewal generally can be done in less than five minutes. The official SAM site is www.sam.gov.

Frequently Asked Questions

General

Confirming Entity Registration and Status

Account Roles

Updating and Renewing a Registration

SAM recommends entities opt in to public display. No sensitive information is available via SAM’s public search. Public display allows the municipality's information to be found easily by granting agencies and so information can be located if employees leave without transferring the Entity Administrator role. Registrations that opted in to public display remain searchable and viewable by authenticated users in SAM. Inactive Registrations that opted out of public display are only searchable and viewable by authenticated federal users and authenticated public users with roles with the entity in SAM. 

Getting Help

Publication Date
01/31/2025

Annual Events & Training Schedule

VLCT offers a variety of trainings throughout the year. This listing is an overview that is subject to change. For details of currently available trainings and to register, please visit vlct.org/events. Most events are posted on the events calendar four or more weeks before they take place. Many of our trainings are also available on demand in the VLCT Store

On Demand Training

Most training in 2026 remains free thanks to grants from PACIF and the USDA. Select trainings have a registration fee to help cover costs that aren’t eligible for grant funding. Please check the individual event page when registration opens for more information.

Sponsored by Acrisure, VLCT’s exclusive broker partner in providing life and disability insurance and health insurance advisory services to participating VLCT members.

Acrisure Logo

 

2026 Events

January

TopicEvent DateTimeFormat/Location
VLCT Holiday – MLK Day1/19/2026ClosedHoliday
Advocacy Chat1/26/20261 - 2 PMZoom Meeting
Workplace Matters1/29/202612 - 1 PMZoom Meeting

February

TopicEvent DateTimeFormat/Location
Selectboard Onboarding and Board Development Tips2/4/202610 AM - 10:45 AMZoom Meeting
Town Meeting Tune-Up2/5/20268:30 AM - 3 PMCapit0l Plaza
Advocacy Chat 2/9/20261 - 2 PMZoom Meeting
Attorney Office Hours 2/12/202612 - 1 PMZoom Meeting
VLCT Holiday – Presidents' Day 2/16/2026ClosedHoliday 
Introducing CHIP – Vermont's $2B Housing and Infrastructure Program 2/19/202610 AM - 12 PMZoom Webinar
Advocacy Chat 2/23/20261 - 2 PMZoom Meeting
Introduction to CaseBuilder2/26/20262 - 3 PMZoom Webinar
Selectboard Meet-Up  Coming soon!

March

TopicEvent DateTimeFormat/Location
Advocacy Chat 3/9/20261 - 2 PMZoom Meeting
Attorney Office Hours3/11/202612 - 1 PMZoom Meeting
Workplace Matters3/12/202612 - 1 PMZoom Meeting
Open Meeting Law Basics3/18/202510 - 11:30 AMZoom Webinar
Open Meeting Law Basics3/18/20256 - 7:30 PMZoom Webinar
Advocacy Chat 3/23/20261 - 2 PMZoom Meeting
Selectboard Meet-Up  Coming soon!

April

TopicEvent DateTimeFormat/Location
Advocacy Chat 4/6/20261 - 2 PMZoom Meeting
Building with CHIP4/8/202610 AM - 12 PMZoom Meeting
Selectboard Essentials4/11/20268 AM - 4 PMStoweflake Resort
Attorney Office Hours4/16/202612 - 1 PMZoom Meeting
Advocacy Chat 4/20/20261 - 2 PMZoom Meeting
Governing All with Skills Roundtable4/21/20265 - 6 PMPartnership Event
Highway Leaders Gathering4/29/20269 - 12 PMMilton Public Works Building
Selectboard Meet-Up  Coming soon!

May

TopicEvent DateTimeFormat/Location
Advocacy Chat 5/4/20261 - 2 PMZoom Meeting
Becoming Storm Ready5/6/202510 AM - 12 PMZoom Webinar
Ethics Administration & Enforcement5/7/202610 - 11:30 AMZoom Webinar
UI Best Practices 5/12/20262 - 3 PMZoom Webinar
Effective Property Tax Assessment Appeal Hearings5/13/20268:30 AM - 3 PMCapitol Plaza
Workplace Matters 5/14/202612 - 1 PMZoom Meeting
VLCT Holiday – Memorial Day5/26/2026ClosedHoliday
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

June

TopicEvent DateTimeFormat/Location
CHIP: Understanding Estimated Property Valuation and Tax Increment Projections6/3/202610 AM - 12 PMZoom Webinar
Spring Planning & Zoning Forum6/10/20269 AM - 12 PMHybrid: TBD
VLCT Holiday – Juneteenth6/19/2026ClosedHoliday
Governing All with Skills Roundtable6/23/202610 - 11 AMPartnership Event
VLCT Local Officials Golf Outing6/26/20268 AM - 3 PMGreen Mountain National Golf Course
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

July 

TopicEvent DateTimeFormat/Location
VLCT Holiday – Independence Day (observed)7/3/2026ClosedHoliday
CHIP: Generating Community Buy-In for Public-Private-Partnerships7/8/202610 AM - 12 PMZoom Webinar
Ordinance Adoption & Enforcement7/15/202610 - 11:30 AMZoom Webinar
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

August 

TopicEvent DateTimeFormat/Location
Tools & Tips for FY28 Budgeting 7 Capital Budgeting8/5/202610 AM - 12 PMZoom Webinar
Legal Parameters for Budgeting and Borrowing8/12/202610 - 11:30 AMZoom Webinar
VLCT Holiday – Bennington Battle Day (observed)8/17/2026ClosedHoliday
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

September

TopicEvent DateTimeFormat/Location
VLCT Holiday – Labor Day9/7/2026ClosedHoliday
CHIP: Risk Management & Intros to RFPs, ROIs, Contracts & Agreements9/2/202610 AM - 12 PMZoom Webinar
Fall Planning and Zoning Forum9/16/20269 AM - 12 PMHybrid: TBD
Workplace MattersTBD12 - 1 PMZoom Meeting
Highway Leaders GatheringTBDTBDTBD
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

October

TopicEvent DateTimeFormat/Location
Town Fair10/7/20268 AM - 4:30 PMDoubleTree South Burlington
Board of Abatement Overview10/28/202610 - 11:30 AMZoom Webinar
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

November

TopicEvent DateTimeFormat/Location
Municipal Policy Retreat11/7/20268 AM - 4 PMLake Morey 
CHIP: Building Community Support 11/10/202610 AM - 12 PMZoom Webinar
VLCT Holiday – Veterans Day11/11/2026ClosedHoliday
Governing All with Skills Roundtable11/19/202612 - 1 PMPartnership Event
VLCT Holiday – Thanksgiving Day11/26/2026ClosedHoliday
VLCT Holiday – Thanksgiving Friday11/27/2026ClosedHoliday
Workplace MattersTBD12 - 1 PMZoom Meeting
Highway Leaders GatheringTBDTBDTBD
Selectboard Meet-Up  Coming soon!
Attorney Office Hours  Coming soon!

December

TopicEvent DateTimeFormat/Location
Communicating Your Budget in the Town Report12/2/202610 AM - 12 PMZoom Webinar
VLCT Holiday – Christmas Eve12/24/2026ClosedHoliday
VLCT Holiday – Christmas Day12/25/2026ClosedHoliday
Dec Hot Topic from MACTBDTBDTBD
Selectboard Meet-Up   Coming soon!
Attorney Office Hours  Coming soon!
Publication Date
12/09/2025

ARPA – The "Obligation" Interim Final Rule (IFR)

Member for

3 years
Submitted by kbuckley@vlct.org on
image of the U.S. Treasury bulding from an official engraving

The U.S. Department of the Treasury has issued the Obligation Interim Final Rule (IFR) to address funding recipients’ questions and comments regarding the definition of obligation. The Obligation IFR revises the definition of obligation in Treasury’s implementing regulations for the SLFRF/ARPA program and provides related guidance to give additional flexibility and clarity to recipients to support their use of SLFRF/ARPA funds. We advise referring to Treasury's two-page “Quick Reference Guide” which informally summarizes the seventeen-page Obligation IFR and Obligation IFR slide presentation.

 

FEMA Public Assistance Tips For Vermont Municipalities

  • Insurance You do not need to wait for an insurance determination before starting recovery work.
     
  • Include everything – Include everything you can think of in your damage assessments, even if you think FEMA won’t cover it. Let FEMA be the ones to decide that. Also, it is much easier to drop things from an application than it is to add them later.
     
  • “Iffy” Projects – Include them. They will not jeopardize other projects, and they might get funded!
     
  • Non-Profit Fire Departments (FDs) – If you have a private non-profit (PNP) volunteer fire department encourage them to apply for PA (not Individual Assistance [IA]).  They will likely qualify because they provide a critical emergency service to the town.
     
  • Who owns the damaged asset(s) ? – In the case of FDs, whether the FD-related expense is claimed under the FD’s PA request or the municipality’s PA request depends on who owns the asset. If the municipality purchased (holds the title to) a fire truck that it provides to a private non-profit FD, the municipality should list damages to the fire truck in its PA claim.
     
  • Municipally owned, Non-Profit operated  – Municipally owned facilities (ex. libraries, recreation facilities) are sometimes operated, overseen, and/or maintained by a non-municipal entity. If the municipality owns the facility, damages to the facility should be listed in the municipality’s PA claim and discussed with FEMA, unless there is an agreement in place that states who the responsible party for any damages is.
     
  • Non-competitive grant  – Unlike most other grants, PA is non-competitive. If you submit a Request for Public Assistance (RPA) and your project meets the criteria, you get paid.
     
  • Volunteer hours  – Track them all. These “donated” hours for Category A and Category B can count toward the municipality’s cost share.  You must track the name of person, phone number, dates they worked, and times worked as well as location, equipment used, and scope of work.
     
  • Volunteer equipment  – Track it all. Include the type of equipment and the number of hours it was used. The FEMA Equipment Rates will be applied, and it likely can be counted toward the cost share. See above.
     
  • Facility maintenance agreements  – In some communities, the municipality owns a facility (ex. recreation fields, library) and volunteers assist to maintain the facility. Having maintenance agreements in place that outline roles and responsibilities can be the difference between a successful PA claim and an unsuccessful one.

 

About PACIF Coverage and Processes
  • Question: Is there a deadline to file a claim with VLCT PACIF related to the 2023 summer flooding?

Answer: No, there is no deadline, but the sooner you report the claim the better. Payments for damage to covered property within flood zone A or prefixed with A will be prorated, and VLCT PACIF will have to know the extent of damage for all affected members before claim payments will be made.
 

  • Question: Does our insurance claim have to be settled within the FEMA 60-day scoping period to be eligible for federal assistance?  

Answer: No, it does not. You need to submit all of your damages to FEMA within the 60-day period to be eligible for assistance, but the status of your insurance claim is not part of the process.
 

  • Question: Will we receive FEMA funds prior to our insurance claim being settled?  

Answer: Yes, FEMA should begin issuing reimbursements even if your insurance claim isn’t settled. Once your claim is settled, you will be responsible to return funds to FEMA for all items that were covered by your insurer.
 

  • Question: Should we start hiring contractors and fixing our building/structures prior to our insurance claim being settled?  

Answer: Yes, you should follow all FEMA requirements and get your buildings operational prior to your insurance claim being settled. The insurance claim settlement process will take some time to close out. Contact Katie Buckley or Bonnie Waninger if you have any questions about FEMA requirements so you do not jeopardize your funding from FEMA.
 

  • Question: Does VLCT PACIF provide coverage for buildings in FEMA designated Flood Zone A or Prefixed with A?

Answer: The building and contents coverage available under the VLCT PACIF Coverage Document is subject to a sub-limit for buildings located in Flood Zone A or Prefixed with A. Each member has $1,000,000 per occurrence subject to a $5,000,000 all-member aggregate. Due to the size of this event, the aggregate cap will likely be met, resulting in prorated insurance payments. Because of the expected proration, the claim settlement process will take time. VLCT PACIF staff will need to know the total cost of the loss for all members before prorated claim payments will be issued. Covered buildings and contents that are not in a flood zone and automobiles/mobile equipment are not subject to the same aggregate cap and payments are already being made on those.
 

  • Question: How do we know if our building is in a FEMA designated flood zone?

Answer: VLCT PACIF staff are reviewing the FEMA flood maps. If any portion of the building is in the flood zone, it is being considered a flood zone property for insurance purposes. If you have questions about how your buildings are classified, please reach out to your VLCT PACIF claims adjuster. Flood map information is also available directly through the FEMA flood Map Service Center. To access that information, visit https://msc.fema.gov/portal/home. Note that not every address has digital information available, so in some cases, actual PDFs of flood maps must be reviewed.
 

  • Question : If we had a project scheduled prior to the flood, should we continue with that work?

Answer: Absent special circumstances such as the building being a total flood loss, yes. Any work that is unrelated to the flood should continue as scheduled, and it will not interrupt your FEMA funding or insurance payments.

Publication Date
11/10/2023

Subrecipient Annual Report (SAR) & ARPA

Member for

3 years
Submitted by kbuckley@vlct.org on
Grant reporting

The Subrecipient Annual Report (SAR) is required to be submitted to the Vermont Department of Finance and Management annually within 45 days after the end of your fiscal year by all subrecipients of federally funded grants. Since your local ARPA award is federal funding, you must include it in this report.  

When you are completing the Subrecipient Annual Report, you must include only the  ARPA* funds that were expended during your fiscal year for which you are reporting. Here is what you should include for your local ARPA funds:  

In Section III - Subrecipient Schedule of Federal Expenditure:

  • ALN for ARPA is 21.027.
  • Granting Agency/Department - U.S. Dept. of the Treasury
  • Grant Number - Use your assigned "Town ID" number which can be found HERE.
  • Expenditures - enter your total ARPA expenditures  for the fiscal year on which you are reporting.  (DO NOT enter the total amount of your award or the total amount of cash you've received - you report ARPA expenditures only.)

*  If you expended any ARPA funds as a "subrecipient" of a grant from an entity other than the U.S. Department of the Treasury (ex. a grant from an Agency or Department of the State of Vermont), then you must also report these funds in the Subrecipient Annual Report and do so separately from your local ARPA funds.  They will have the same CFDA/ALN Number but the Granting Agency and Grant Number will be different. 

If you received any ARPA funds as a "beneficiary," then you do not need to include these funds in this report. 

If you are unsure whether you are "subrecipient" or a "beneficiary," please read this FAQ: What is the difference between a "beneficiary" and a "subrecipient"? and if you are still unsure, then reach out to the Agency, Department or entity that awarded the funds to your town/city/village.

  • Common Subrecipient Annual Report (SAR) Questions can be found HERE.
  • Letter #1 (reminder) arrives days after the end date of your fiscal year.  A sample of this letter is HERE.  
  • Letter #2 (delinquent) arrives days after the 45-day window has closed and you are now in a "delinquent" status.  A sample of this letter is HERE.  
  • SAR 101 slide deck HERE.